Analysis of MPI v State of Montana
This week Judge McCarter ruled in favor of the Montana Policy Institute to issue a writ of mandamus against the state, forcing the state to provide the think tank with employee compensation information stored in electronic databases.
Background
MPI had made an information request to the Montana Department of Administration to access state employee compensation information; which included base/overtime/bonus/other salary/other compensation information. The Department denied the request, noting that the work would take 30 hours of labor to a production cost of $723. The Department had further indicated that it could not staff this work and did not have produced/customized versions of the data on hand. MPI had offered to pay the cost but was refused, resulting in the petition.
Clear Legal Duty?
For a writ of mandamus to be issued, the party must have a clear legal duty to perform the action being denied. Montana has an exceptional constitutional and legal standard and tradition of right to know rules, starting with Article II, section 9 of the State Constitution.
Right to know. No person shall be deprived of the right to examine documents or to observe the deliberations of all public bodies or agencies of state government and its subdivisions, except in cases in which the demand of individual privacy clearly exceeds the merits of public disclosure.
This was referenced in the judgment. Further cited in the ruling was Section 2-6-102 MCA:
Citizens entitled to inspect and copy public writings. (1) Every citizen has a right to inspect and take a copy of any public writings of this state, except as provided in 22-1-1103, 22-3-807, or subsection (3) of this section and as otherwise expressly provided by statute.
The mentioned exceptions did not apply to this case.
The major issue for the judge to decide was whether the department would have the obligation to take data spread out in several databases & several formats to create a customized report.
Although no MT Supreme Court rulings clearly answer the issue, the judge combined a host of out-of-state decisions with Montana’s tradition of a “strong commitment to access public records” in concluding that an application of these principles covers MPI’s request to MDA.
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The Judge addressed several other issues within the decision.
Are the records a “public writing” or “document” per the Montana constitution?
Judge McCarter noted that the Montana Constitution was drafted well before the era of electronic documentation/communication/data storage. The Judge also acknowledged that most data stored by the state is now kept in an electronic format. Finally, the amended 2-6-110 MCA clearly states that the definition includes “electronic format or other nonprint media,”. Therefore, this data is subject to public right of access legislation.
Writ of Mandamus appropriate?
The first part of the writ of mandamus test holds that it may only be issued in the extraordinary situation that a party has a clear legal duty that is not being performed. The second test, per 27-26-102(2) MCA, holds that it may only be issued if there is no other speedy legal remedy for the claiming party. The state contested that MPI did have an alternative remedy. In citing state caselaw, the Judge held that the Montana Supreme Court indicates that a writ of mandamus is more efficient than a declaratory judgment against a public body as it calls for action on the part of the state.
Costs and attorney fees were also ordered to be awarded to the institute.
Relevant Obiter Dictum
While the judge awarded the writ in this case, it does not establish a new precedent opening the “floodgates” for thousands of parties requesting thousands of hours of work for the state issuing public information requests.
…it may be argued in some cases that information requested by a member of the public in a particular format is too burdensome for the agency in time and money to be reasonable, [however] the Court does not believe Policy Institute’s request is that oppressive, particularly since Policy Institute is willing to pay the cost of production.


